Custom Education Management System for Indo German Training Centre

Designed and deployed a fully customized digital platform aligned with the German Dual Education model to streamline admissions, academics, accounts and corporate coordination.

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Domain

Education & Training , Social Networking

Deliverables

Apps Development , Mobile App Development , Website Designing & Development

About

By 2018 IGTC wanted to eliminate scattered Excel sheets and disconnected processes.

In 2016 IGTC approached Autuskey to rebuild its outdated website. The initial requirement was a modern web presence and a structured online admission system.Over time the engagement evolved into a full scale digital transformation initiative. Their data was fragmented and accessible only within the office.Instead of adopting generic LMS tools they chose a fully customised system aligned with their German Dual Education model. Autuskey studied their complete workflow including academics training, corporate evaluations, placements accounts and stakeholder coordination.Within six months the first version of the centralised web application was launched. Since then the platform has been continuously enhanced for over seven years.

The entire Autuskey team was a delight to work with. They went into every possible detail to understand our processes and requirements. With this understanding within 6 months, they developed a tool that was completely user-friendly. Little did we realize that we had come just in time to face the onslaught of the pandemic when everything migrated to an online platform. The Autuskey team took customer delight to the next level, being with us through the day and night of the process.

I am yet to come across an external resource, who can take on so much accountability in delivering a project as well as consistent after-support. I would strongly recommend the Autuskey team for the perfect contribution to IGTC, to any future professional assignment.


Radhieka M | Regional Director
RM
Radhieka M | Regional Director Indo-German Chamber of Commerce, India
Impact
20%
Weekly time saved
Impact
100%
Remote data accessibility
The Challenge

IGTC operated through multiple Excel sheets and manual coordination. Data was scattered across departments. Access outside office premises was not possible. They did not want ready made platforms like Blackboard because those systems were overloaded with irrelevant features and did not align with their unique academic corporate hybrid structure.

Key operational complexity included:

  • Students and parents

  • Corporate partners and HR teams

  • Faculty and guest lecturers

  • Accounts and remuneration tracking

  • Placement evaluations

  • Chamber and administrative teams

The challenge was to digitize operations without disrupting their established process.

The Solution

Autuskey conducted deep process mapping with the director and department heads. Instead of changing their workflow we built a system around their existing operational model.

Key implementations:

  • Centralized admission and student lifecycle management

  • Multi stakeholder dashboards

  • Corporate training and evaluation tracking

  • Placement and interview coordination

  • Accounts module with receipts invoices and remuneration management

  • Remote cloud based access for real time data availability

The first version was delivered within six months. Continuous enhancements have been implemented over seven years including multiple website revamps.

The timing proved critical. The system went live just before the COVID lockdown which allowed uninterrupted remote operations.

Result

IGTC achieved complete digital transformation across academic and administrative functions. Manual Excel dependency was eliminated. Data became centralized and accessible remotely. Department coordination improved significantly. The system prevented operational paralysis during COVID and continues to support seamless daily management.

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